For Artists & Estates
Document your legacy. Track your work. Build your catalogue raisonné with tools made for working artists and the people who protect their legacies.
Whether you are an active artist documenting new work or an estate preserving an artistic legacy, ArtVault Pro provides the tools to maintain a complete, authoritative record. Track each piece from creation through sale, document exhibitions and publications, and build the foundation for a catalogue raisonné. We designed these features with input from practicing artists and estate managers who needed something more practical than a spreadsheet but less bureaucratic than institutional software.
Work Documentation
Record every piece as it is created. Capture materials, techniques, dimensions, and your own notes about the work. Store unlimited images from various angles, detail shots, and progress photos that tell the story of how a piece came together.
Catalogue Raisonné
Build the definitive record of your body of work. ArtVault Pro organizes your oeuvre with the structure and data fields needed for scholarly publication. Many artists start this process early in their career and find it invaluable later when galleries and researchers request comprehensive information.
Sales Tracking
Track sales, consignments, and collector information. Know where your work has gone and maintain relationships with collectors and galleries. Pull sales reports by year, medium, gallery, or price range to understand your market.
Exhibition History
Document every exhibition where your work has appeared. Track venues, dates, catalog appearances, and critical reception. A complete exhibition record strengthens grant applications and gallery proposals.
Authentication
Maintain records that support authentication requests. Document your working methods, materials, and signatures to help verify genuine works. For estates, this becomes particularly important as the artist is no longer available to confirm attribution.
Legacy Planning
Ensure your artistic legacy is preserved. Document your wishes, organize archives, and prepare materials for future scholars and institutions. Decide which works should stay together, which might go to museums, and how your archive should be maintained.
Built for the Way Artists Actually Work
From Studio to Archive
Most artists don't stop painting to enter metadata. That's why ArtVault Pro lets you document work in the way that fits your practice. Snap a photo in the studio and add details later. Record your process notes while the decisions are fresh, or dictate them if typing isn't your thing.
As your career progresses, these records become increasingly valuable. Grant applications ask for exhibition histories. Galleries want complete provenance. Insurance companies need accurate inventories. Scholars request technical details. Having this information organized from the start saves you from trying to reconstruct years of activity from memory and scattered files.
Estate Management That Respects the Work
Managing an artist's estate is part preservation, part business, and part scholarship. ArtVault Pro handles all three. Track the physical location of every work, manage incoming authentication requests, handle loan inquiries from museums, and maintain the sales records that keep the estate financially sound.
Estate managers tell us the most valuable feature is having everything in one system. When a museum calls about a retrospective, you can pull exhibition history, condition reports, and high-resolution images within minutes. When a collector claims to own a genuine work, you can check it against your comprehensive inventory immediately.
Getting Started as an Artist or Estate
Import Your Existing Records
Bring in whatever you have—spreadsheets, folders of photos, scanned documents. Our import tools are flexible enough to handle messy data from years of informal record-keeping. You don't need to clean everything up first.
Organize by Series, Period, or Medium
Structure your body of work in whatever way makes sense for your practice. Some artists organize by series, others by date or medium. ArtVault Pro supports multiple organizational schemes so you can browse your work from different angles.
Document New Work as You Create
Make documentation part of your studio routine. A few minutes per piece keeps your records current. Photograph the finished work, note the materials, and record any relevant context. Future you—or your estate—will be grateful.
Share with Galleries and Scholars
Generate professional portfolios, exhibition proposals, and catalogue raisonné drafts directly from your records. Share specific views with galleries without exposing private financial information.
Questions from Artists and Estate Managers
I've never kept organized records. Is it too late to start?
Not at all. Many of our users begin with decades of uncataloged work. Start with what you can identify easily and build from there. Even a partial inventory is far more useful than no inventory. Some artists find the process of going through old work surprisingly rewarding—rediscovering pieces they had forgotten about.
Can ArtVault Pro help with authentication requests?
Yes. You can document your materials, techniques, signatures, and working methods in detail. When an authentication question arises, these records provide objective evidence. For estates, you can also set up a formal authentication workflow with review stages and documentation requirements.
How does the catalogue raisonné feature work?
ArtVault Pro provides the data structure that scholars and publishers expect for a catalogue raisonné—catalogue numbers, detailed physical descriptions, provenance chains, exhibition history, literature references, and high-quality images. You can export this data in formats suitable for publication or share it with a scholar who is compiling the catalogue.
Can multiple people manage the same artist inventory?
Yes. Estate managers, family members, gallery representatives, and scholars can all have access with different permission levels. One person might manage day-to-day operations while another handles authentication requests. Everyone works from the same authoritative dataset.
Preserve Your Artistic Legacy
Start building your definitive catalogue today. Free trial available—no credit card needed.
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