Built for Art Professionals
From private collectors to major institutions, ArtVault Pro adapts to your unique needs. Find out how our tools fit the way you work with art.
Private Collectors
Whether you own a dozen pieces or thousands, ArtVault Pro helps you organize your personal collection with the same tools used by major institutions. Track provenance, manage insurance documentation, share with advisors, and plan for the future of your collection. Many collectors start with a simple inventory and gradually build detailed records as they discover how much easier it makes working with insurers, appraisers, and estate attorneys.
- Personal collection cataloging
- Insurance documentation and appraisals
- Estate planning and succession
- Advisor and family collaboration
- Provenance research and tracking
- Location management across properties
Museums & Institutions
Comprehensive collection management for cultural institutions of all sizes. Handle acquisitions, track loans, manage exhibitions, document conservation work, and provide public access to collection information. ArtVault Pro connects the workflows of registrars, curators, conservators, and administrators so every department works from the same authoritative data.
- Accession and deaccession management
- Loan and exhibition tracking
- Conservation documentation
- Public collection access and publishing
- Grant reporting and board presentations
- Multi-department collaboration
Artists & Estates
Maintain a complete record of an artistic body of work. Document each piece as it is created, track sales and exhibitions, maintain provenance records, and build the foundation for a catalogue raisonné. For estates, ArtVault Pro provides the structure needed to manage authentication requests, handle loan inquiries, and preserve an artist's legacy for future generations.
- Catalogue raisonné preparation
- Sales and exhibition tracking
- Legacy documentation and planning
- Authentication support and records
- Studio inventory management
- Gallery and dealer coordination
Galleries & Dealers
Manage your inventory, track consignments, generate sales reports, and maintain client relationships. ArtVault Pro streamlines the business side of art dealing so you can focus on the art. Track works from consignment through sale, manage artist relationships, and keep your collectors informed about new acquisitions that match their interests.
- Inventory and consignment management
- Client relationship tracking
- Sales reporting by artist, period, or medium
- Artist representation management
- Fair and exhibition coordination
- Shipping and logistics tracking
What Every User Gets
Regardless of your role in the art world, ArtVault Pro includes these core capabilities.
Secure Cloud Storage
Your collection data is encrypted and backed up automatically. Access your records from any device, anywhere. Local backup options available for users who want additional redundancy.
Flexible Search
Find any object instantly by artist, title, medium, date, location, or any custom field you define. Save frequent searches and build smart collections that update automatically as new records match your criteria.
Professional Reports
Generate insurance schedules, valuation summaries, condition reports, and custom exports in formats that work for your industry. PDF reports are formatted for professional presentation.
Image Management
Store unlimited high-resolution images per record. Compare condition photos over time, organize images by type, and export publication-quality files when needed. Automatic thumbnail generation keeps the interface responsive.